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Presenter Toolkit

You’ve earned your place as a presenter. Now it’s time to share the accomplishment with your community! The resources in this toolkit will help you to easily promote yourself and your presentation.

APS March Meering 2023 Presenter

“I’m a Presenter” Email Signature Badge

Add a badge to the footer of your email signature that showcases your presenter status. Bonus points: Link the image to the March Meeting website homepage.

Download the image

Social Media Graphics

Complement your posts with vibrant graphics to increase visibility and promote your session leading up to the event.

Official hashtag: #apsmarch

Social Media and Photography Best Practices

Review APS Meetings guidelines on engagement with best practices to follow both as a presenter and as an attendee.

Email Invitation Messaging

Send a brief email to colleagues to let them know you’ll be presenting. This sample messaging can get you started:

Dear [First Name],

I will be presenting my research [in Las Vegas or virtually] at APS March Meeting 2023 and would love for you to attend my session. This meeting is one of the largest conferences for physicists, convening 13,000 attendees from around the world for a week of peer-to-peer learning, networking, and collaboration.

Specifically, I’ll be talking about [topic information].

[Session name]
[Date] [Time]
[Room Number or Online]

Take a look at the schedule and see if you’ll be able to join me—it would be great to connect and hear the latest research together.

(Note that the registration prices increase over time so you’ll want to solidify plans before the next deadline.)

Best,

NAME

APS Fact Sheet

Learn fast facts about APS history, membership and March Meeting.

View and download the fact sheet

Talking with the Press

APS meetings are open to the news media. Journalists receive complimentary registration and may attend most sessions. You may be contacted by journalists in person or online to discuss the research you are presenting or comment on another researcher’s presentation within your area of expertise.

Here are some tips to help you prepare for potential interest from the press:

Before Your Technical Talk

If you are presenting work that has been submitted to a journal, familiarize yourself with the journal’s embargo policy. Some journals prevent authors from talking to the press about embargoed research before it is published.

Get to know your institution’s press office. They may have a dedicated staff member assigned to help you promote your work in the news media and beyond.

Identification

Journalists who attend APS meetings in person should have a green “press” flag attached to their badge. If they contact you by email or phone, they should identify themselves and the news outlet they are writing for.

At First Contact

If you are contacted by a journalist, notify your institution’s press office and the APS press office via email.

Don’t hesitate to turn down an interview request if the topic is outside of your area of expertise. Journalists often appreciate recommendations for other experts if you have any.

Before the Interview

If you agree to an interview, familiarize yourself with the reporter’s background and work before speaking to them, if possible. This will help you understand an appropriate level of technicality for your conversation.

Reporters who cover physics often understand fundamental concepts – many have PhDs themselves. General assignment reporters are rarely experts. When speaking with lay reporters, imagine you are explaining your work to a ninth grader.

During the Interview

You don’t have to answer every question. If a reporter asks you a question that is outside of your area of expertise or that you are not prepared to answer on the spot, you can say that you are not an expert in the topic or that you do not know the answer off the top of your head but that you can follow up later with the answer.

After the Interview

Journalists may have additional questions or want to fact check their work. If you’re willing and available, offer to be a resource to the journalist as they write their story. Journalists often cultivate relationships with researchers for future stories, so this is an opportunity to get coverage of your work in future news stories.

If anything during the interview caused concern, contact your institution’s press office and the APS press office via email immediately.

More Information

Frequently Asked Questions (FAQs)

Whether a returning or new presenter, get a quick reference of March Meeting info.

Attendees & Presenters

Find more information about attending and presenting at March Meeting.