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Presenter Instructions & Logistics

Whether you are sharing your research in-person or online, your presentation or poster will reach thousands of attendees in Minneapolis and virtually.

Please refer back to these instructions throughout the year to create a successful presentation and audience experience.

Registration requirement

You must register for the meeting to present. Please make sure the email address attached to your abstract/talk matches your registration. (You can update your email in the link provided in your author notice email.) If you have questions about registration, please email the APS Registrar.

Presenter instructions

Whether you are presenting in-person or virtually, please review the presenter instructions to prepare for March Meeting.

In-person presenter instructions

Review the process for sharing your research at the in-person meeting, including taking note of important deadlines and prep work, to ensure your presentation is a success.

Virtual presenter instructions

Review the process for virtually sharing your research, including taking note of important deadlines and prep work, to ensure your presentation is a success.

Presenter toolkit

You've earned your place as a presenter. Now it's time to share the accomplishment with your community! The resources in this toolkit will help you to easily promote yourself and your presentation.

View the toolkit

March Meeting 2024 presenter policy

The March Meeting 2024 Sorters reviewed and placed each abstract in the most suitable sessions.  To maintain program consistency, adjustments to session assignments will not be accommodated.

Updates to the abstract content (title, body, and co-author list) will not be accepted.

If requesting a presenter change, the new presenter must be an existing co-author on your abstract and cannot be speaking on another oral contributed abstract. Depending on the time of your request, the new presenter may not be listed in the program. All presenters must be registered for the meeting.

In-person to virtual presentation policy

For those presenters who are no longer able to attend the meeting in person, APS will do its best to accommodate one of the following scenarios:

  • Presenters may have a co-author who is attending give the talk if they are not presenting in another oral session.
  • Presenters can submit a request via email to the APS Abstract Help team and ask that they be moved to an On-Demand Presentation by Thursday, February 1, 2024. On-demand presenters can upload a video of their talk to the virtual platform by February 29. These videos will be available for attendees to view on-demand but will not be played in their original session slot.

Virtual to in-person presentation policy

APS will not accept any Virtual to In-Person changes. This change must have been made during the initial change period from Friday, October 20 through Sunday, October 29.


If you need to withdraw your submission, please email APS Meetings no later than Thursday, February 1, 2024, 5:00 p.m. ET.

Mobile app & virtual platform profile

Before March Meeting, APS encourages all presenters to create a speaker profile in the synced mobile app and virtual platform. This will allow you to connect with attendees and presenters from around the world in one system. Your profile can include a photo, contact information, and social media links.

Permissions & license

To present, when you submit your abstract, you must agree to APS’s permission agreement and answer the consent to record question. Please review the license and recording information and answer the required fields associated with your author acceptance.

We also encourage presenters to familiarize themselves with helpful presentation tips, including details about including music and film in your presentation. Additional advice about presentations can be found through APS's meeting policies and guidelines.

We cannot post your talk without one of the two licenses. For questions, please contact the APS Meetings team.

More information

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